Mail P.I. Privacy Policy

Last Updated: November 06, 2025

General Information

At Mail P.I., we prioritize your privacy and are committed to protecting your personal information. This policy explains how we handle your data when you use our AI-powered email scanning service to detect phishing and spam. We aim to be transparent and empower you to make informed choices about your data.

Information We Collect

We collect minimal data to provide our email scanning services effectively:

  • Hashed Email Addresses: When you forward emails to check@mailpi.app, we store a hashed version of your email address to verify identity and track scan limits.
  • Email Content: We process forwarded email content (headers, body, attachments) for analysis but do not store it.
  • Usage Data: Anonymized usage data (e.g., scan counts) is collected to improve performance and system health.
  • Cookies and Tracking: Our website uses cookies for basic analytics without personally identifiable information.
  • Third-Party Data: We use services like Google Web Risk for URL analysis.

How We Use Your Information

We use your data solely to provide and improve our services:

  • Email Analysis: To scan for phishing or spam risks using AI models and generate reports.
  • Verification: To verify identity and ensure authorized report access.
  • Service Improvement: To analyze usage patterns and optimize the platform.
  • Communications: To send reports, verification emails, or promotional messages (opt-out available).

We do not use data for advertising or share it except as described below.

Data Retention and Deletion

We prioritize minimal retention:

  • Email Content: Deleted immediately after analysis.
  • Verification Data: Tokens stored in Redis for 1 hour.
  • Subscriber Data: Hashed emails stored until unsubscribe or deletion request.
  • Free Scan Counts: Stored for 1 year to enforce limits.

Sharing Your Information

We share data only when necessary:

  • Service Providers: Mailgun for emails, Google Cloud for analysis, bound by privacy agreements.
  • Legal Requirements: If required by law or to protect rights/safety.
  • Corporate Transactions: Transferred in mergers/sales, subject to this policy.

We do not sell or share data for marketing.

Your Rights

You have the right to:

  • Access: Request held data details (e.g., subscriber status).
  • Correct: Update inaccurate data.
  • Delete: Request data deletion.
  • Object: Object to processing or opt out of promotions.

Contact support@mailpi.app. Response within 30 days.

Security Measures

We employ robust protections:

  • Encryption: HTTPS transmission, hashed storage in Redis.
  • Access Controls: Authorized access only; ephemeral content processing.
  • Third-Party Compliance: Vendors adhere to security standards.

No service is 100% secure; absolute protection cannot be guaranteed.

Third-Party Links

Links to third-party sites (e.g., Google Web Risk, Stripe) are not under our responsibility. Review their policies.

Changes to This Policy

Updates reflect service/legal changes. Posted with "Last Updated" date; significant changes emailed to subscribers.

Contact Us

Questions? Contact:

Email: support@mailpi.app

Website: https://mailpi.app

Forward emails to check@mailpi.app for free scans. Upgrade to Premium for unlimited protection starting at $5/month.

Get Started Now